Quotelyfy vs FreshBooks: which is better for a small business?
Quotelyfy if you run jobs and a team; FreshBooks if you bill by the hour and want tracked time flowing into invoices. Both price in Rand.
In short: Quotelyfy, for quotes, jobs and getting paid, from R89 a month with a free plan. FreshBooks is for billing tracked time and expenses, with Lite listed at R170 a month.
How do Quotelyfy and FreshBooks compare, side by side?
| Feature | Quotelyfy | FreshBooks |
|---|---|---|
| Priced in Rand | Yes | Yes |
| Time tracking | Yes (Pro and up) | Yes |
| Expenses | Yes (Solo and up) | Yes |
| Online invoice payments | Yes (Starter and up) | Yes |
| Payment reminders | Yes (Pro and up) | Yes |
| Free plan | Yes (50 customers, and 50 quotes + 50 invoices a month) | No |
| Syncs with the other | No | No |
FreshBooks column from its own website, checked on 20 October 2026.
Who should choose Quotelyfy, and who should choose FreshBooks?
Choose Quotelyfy if
- You want accepted quotes on a jobs board (Solo, R89 a month, and up).
- You want customers to pay online (Starter, R289 a month, and up).
- You want payment reminders and bulk invoicing (Pro, R489 a month, and up).
- You want Xero or Zoho Books sync (Pro+, R989 a month).
Choose FreshBooks if
- You bill for time and want tracked hours and expenses pulled into invoices automatically.
- You work on retainers and want automated billing.
- You want payroll alongside invoicing.
For you. For free!
Create and save your invoice. Free!
Build a real quote or invoice right here, configure it the way you want it, and save the PDF. No account needed — it is the same editor our customers use every day.
No sign up required.
What does Quotelyfy do for a small business?
Quotelyfy runs quotes, jobs, invoices and payments in one place, with a free plan and a 14-day trial of every feature (Ts&Cs apply, including usage limits).
Accepted quotes become jobs on your board
From Solo (100 jobs a month), an accepted quote becomes a job on your board, with your own stages. From Pro, the planner keeps the week in view.
Team invites, projects and timesheets
Invite one user on Starter, three on Pro and five on Pro+. Starter includes 5 projects, Pro 10 and Pro+ unlimited, with project timesheets from Pro.
Workflows that do the follow-up
When a job, quote, proposal, project or timesheet changes, a workflow can email the customer, notify your team or create the next document. Solo includes 2 workflows, Starter 5, Pro 10 and Pro+ 20.
Proposals your client can sign (Solo and Pro+)
Send a proposal your client can read, pick a plan in and sign. Solo includes 4 a month and Pro+ 15 a month.
Deposits, instalments and part payments
Ask for a deposit, split a quote into instalments and log part payments with a running balance. From Starter, customers pay online by card or bank through Paystack.
Quotes and invoices sent on WhatsApp from Pro
On Pro and up, send a quote or invoice on WhatsApp as well as email. On Pro+, run the business by chatting with the WhatsApp assistant.
A quote page your customer accepts and answers
Your customer opens a page made for them, accepts, takes off optional items and leaves you a note. Pick one of 20 document themes.
Quote tracking and update alerts (Starter and up)
From Starter, see when a quote is sent, viewed and accepted, and get notified when it changes.
Documents in English, Afrikaans or isiZulu
Choose the language for each quote or invoice: English, Afrikaans or isiZulu.
Payment reminders and bulk invoicing (Pro and up)
From Pro (R489 a month): payment reminders, bulk quoting and invoicing, profit and loss, statements and suppliers.
Connect Claude or ChatGPT (Pro+)
On Pro+, connect Claude or ChatGPT and ask it to create quotes, check orders and more, in plain language.
Xero and Zoho Books sync (Pro+)
On Pro+ (R989 a month), sync with Xero both ways or connect Zoho Books.
What does FreshBooks do?
FreshBooks is small business software for invoicing, time and expenses, with a South African site and Rand pricing.
Invoices from your time
Invoices in minutes that pull in tracked time and expenses automatically.
SourceBilling on autopilot
Automated billing, online payments and built-in reminders, plus estimates, proposals and retainers.
SourceTrusted widely
More than 500,000 small businesses in over 160 countries, with support rated 4.8 out of 5.
Source
Can you use FreshBooks and Quotelyfy together?
No. Quotelyfy does not connect to FreshBooks; choose by whether you mostly bill hours or run jobs.
The Quote-to-Paid Loop
How does the Quote-to-Paid Loop work alongside FreshBooks?
- Quote: send a quote your customer opens and accepts online.
- Approve: once accepted, the job goes on your board (Solo and up).
- Invoice: convert the accepted quote into an invoice in one step.
- Pay: your customer pays by card or bank through Paystack (Starter and up).
- Follow up: payment reminders chase unpaid invoices (Pro and up).
How can you try Quotelyfy?
14-day trial included